Features
Everything a small team needs to schedule staff and know the cost.
Weekly rota builder
- · Colour-coded shifts per employee
- · Drag and drop between employees and days
- · Full keyboard and menu-based alternative to dragging
- · Copy a shift, copy the previous week, or duplicate a whole week
- · Overlap and holiday-conflict warnings
- · Correct handling of overnight shifts and unpaid breaks
Costs, calculated automatically
- · Scheduled hours per employee, per day and per week
- · Estimated scheduled pay per employee
- · Estimated daily and weekly wage cost
- · Decimal-safe money, stored in pence — never rounding errors
Weekly labour budget
- · Set a budget for any week
- · Green, amber and red status — with text and icons, not colour alone
- · See budget usage update live as you build the rota
Employees & access
- · Up to 5 active employees and 2 administrators
- · Effective-dated hourly rates — past reports never change
- · Invite by email, resend or revoke invitations
- · Deactivate without losing rota history
Availability & holiday
- · Recurring or date-specific availability
- · Holiday requests with approval, rejection and a response note
- · Email notification on every decision
Draft and published rotas
- · Employees only ever see the published version
- · Editing a published rota flags it as having unpublished changes
- · Publish requires confirmation and records who published, and when
Exports
- · PDF rota export for any week or month
- · Clean printable rota, saved as PDF from your browser
- · Cost figures hidden from the standard printable rota by default
Built for mobile
- · A day-by-day view on small screens, not a squeezed desktop grid
- · Large touch targets, shift editing via a bottom sheet
- · Works for managers on the shop floor, not just at a desk